We found tenders that we hadn't found on other platforms
"We found tenders that we hadn't found on other platforms."
Philipp Eichstädt
Managing Director
Status quo & challenges
seg architekten is a Berlin-based architecture firm that specializes in leading large general planning projects. Alongside an international portfolio with projects in Dubai and India, seg architekten has in recent years engaged intensively with the application of AI in planning and architecture. Among numerous tools and applications, this included new approaches to optimizing the process of applying for public tenders.
In this context, the central questions were:
Reliably finding relevant tenders: The market is fragmented across a great many procurement portals; each portal has its own structures/logins and creates friction.
Bid/no-bid decisions are complex: There is a multi-stage decision process (knock-out criteria, scope of services, deadlines, award criteria, etc.) that normally requires a lot of manual review of the documents.
The biggest time sink comes after finding a tender: in particular, filling out forms is massively time-intensive.
The solution with Forgent
Forgent provides answers to these challenges for seg architekten:
Finder
Connection to 100+ tender portals and a two-stage approach: coarse filtering (e.g. CPV) and semantic search via a search profile
FitScore as a relevance indicator
Categorization/labeling was also used in practice, in order to keep a structured overview of many potential projects and divide them up within the team.
Project assessment with the suitability check and checklist
The requirements, deadlines, and award criteria become graspable from the documents within a few minutes, without having to comb through every document manually.
"Forgent helps us organize where we want to get active and what tasks there are." — Philipp Eichstädt, Managing Director, seg architekten
Form Filler
Automatic pre-filling of forms based on the company library.
Results with Forgent
✓ 120 highly relevant tenders found per month
"We found tenders that we hadn't found on other platforms." — Philipp Eichstädt, Managing Director, seg architekten
✓ Five applications submitted within one week
✓ Better structure in the work process, e.g. through labels/categorization